One Card Printer Setup Before Printing

1.Make sure all ports are inserted correctly and turn on the Printer. The printer should be connected directly via USB in the Laptop or Desktop. It usually takes 150-175 Seconds to warm up.

2. You will need the software CAASSAgent to Print ID Cards. Below is what the program looks like. Double Click the application.

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3. The CAASSAgent must stay open or minimized in the background to be able to Print Cards. At all times this software must be running, or you will not be able to print cards.

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4. Proceed to the next section to begin printing.

One Card Step by Step Printing Process

In your web browser, go to https://gcs.access411.com
Login using your CAASS Account credentials
- Username is your full GCS district email address
  - (example: [email protected])
- If the user does not have an active account, please create a GCS Help Desk Support ticket requesting access.

Click the Photo ID tab

Click on ID Card Printing

First, in the Card Printer field (seen below circled in black), you want to select the correct ID card printer for your school. If there is no printer visible here for your school, then please file a GCS Help Desk Support ticket.

Next, select the Template Name (seen below circled in red) that corresponds to your type of school.
- Elementary schools should use the GCS OneCard Primary YY/YY Color Code-NonRFID template
- Middle/High schools should use the GCS OneCard Secondary YY/YY Color Code-RFID template

Then, you want to select your school in the School field (seen below circled in purple).

By default, all enrolled students should appear in the table to the right. You may search for a specific student by using the Criteria field (circled in black below). To do so, simply type in the student’s name (first, last, or both). You can also search for students with their student ID number.

To Select a student, you must check the box by their name in the table.
- To add multiple students, you will have to select each student via their check box.

After checking the box beside a student’s name, click the blue Add to Queue button beneath the table to add them to the print queue at the bottom of the screen.
- If the names do not appear after adding, please select the blue Refresh Queue button above the print queue list.

Once you have added all your students to the print queue, you can print them by checking boxes next to the desired cards you wish to print and pressing the green Print Card button.
- If you wish to select all students currently in the print queue, you can select the checkbox next to the ID field.

A popup confirmation window will then appear detailing the exact number of cards you are about to print. DO NOT CHANGE THE VALUES OF ANY OF THE FIELDS IN THIS WINDOW! Simply hit the blue Okay button at the bottom left to proceed.

Your cards will now begin to print.

Problems & Solutions

I cannot add students to the print queue that are already in it.

You must remove any students in the print queue from previous print jobs before re-adding them for additional reprints. CAASS does not warn you about this conflict, so please keep it in mind. Simply remove the student(s) from the print queue by checking the box next to their name and selecting the blue Delete button.

There are printers listed that I do not recognize.

When selecting your printer, please make sure to only select the proper one for your school/facility. There may be instances where multiple schools/facilities are linked, such as yearly depot printing or during summer school sessions. During these times, it is easy to mistakenly print on an ID printer that is not at your school. If this happens, please alert Technology Services as quickly as possible.

Additional Questions or Concerns?

Please create a GCS Help Desk Support ticket.